Sample Employment Letter for US Visa (Free Template)

This article was last updated and fact checked on October 10, 2024 by Mani Karthik.

If you’re applying for a US visa, particularly a work visa like the H-1B or L-1, having a solid employment letter is key to backing up your application.

This letter serves as proof that you have a legitimate job offer in the United States and that your employer is sponsoring you for the visa.

But what should this letter include? Here’s a breakdown of what a strong employment letter looks like, along with a sample letter you can use as a guide.

What Should an Employment Letter for a US Visa Include?

The employment letter should contain specific details about your job, your employer, and your visa status. Make sure it’s comprehensive and includes the following:

1. Company Letterhead: The letter should be on official company letterhead with the company’s name, address, and contact information.
2. Job Title: Clearly mention the position you’re being hired for.
3. Job Description: Outline your duties and responsibilities in the position.
4. Salary Information: Specify your wage or salary. This helps the visa officers determine if the wage meets the prevailing wage standards in the US.
5. Employment Dates: Include your start date, and if applicable, the expected duration of your employment.
6. Visa Sponsorship: Mention that the company is sponsoring your visa and any relevant details.
7. Employer Contact Information: This includes the name and contact details of a person the visa officer can reach for confirmation, typically your HR representative or hiring manager.
8. Signature: The letter should be signed by someone in a managerial or HR position at the company.

Sample Employment Letter for US Visa

Here’s a sample template you can use for your employment letter. You’ll need to modify it based on your specific situation.

[Company Name]
[Company Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address] [Date]

US Consulate General
[Consulate Address]
[City, State, ZIP Code]

Subject: Employment Confirmation for [Employee’s Name] – US Visa Application

Dear Sir/Madam,

I am writing to confirm the employment of [Employee’s Name] with [Company Name]. We are pleased to offer [Employee’s Name] the position of [Job Title] at our [Location] office in the United States. The details of their employment are as follows:

• Job Title: [Job Title]
• Job Description: [Provide a brief but comprehensive description of the job duties. For example, “In this role, [Employee’s Name] will be responsible for managing software development projects, coordinating with cross-functional teams, and ensuring the successful delivery of technology solutions.”]
• Start Date: [Start Date]
• Salary: [Annual Salary], which meets or exceeds the prevailing wage for this position in [Location] according to US Department of Labor standards.
• Work Hours: Full-time, 40 hours per week.

We confirm that [Company Name] is sponsoring [Employee’s Name] for an [H-1B/L-1/etc.] visa to work in the United States. We are committed to complying with all applicable immigration laws and ensuring that [Employee’s Name] is eligible to work in the US under the terms of the visa.

Should you require any further information regarding this employment, please feel free to contact me directly at [Phone Number] or [Email Address].

Thank you for your time and consideration.

Sincerely,
[Your Name]
[Your Job Title]
[Company Name]
[Phone Number]
[Email Address]

Final Thoughts

This employment letter is a critical part of your visa application package. Make sure it’s clear, professional, and includes all the necessary details.

A well-written letter not only speeds up your visa process but also strengthens your case with the US consulate.

Tip: Double-check all the information, and ensure that the job details and salary match what was reported in your visa petition!